Understanding Add On's

Everything you need to know about the add on’s
Add-ons are additional features or functionalities that can be integrated with a copier to enhance its capabilities. These can include options such as fax machines for sending and receiving faxes directly from the copier, finishers for tasks like stapling or hole punching, and other accessories that provide specific functions to meet a business's needs.
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The benefits of add-ons or additional features for copiers can vary depending on the specific add-on and the needs of your business. Here are some general advantages:
Increased Functionality
Add-ons expand the capabilities of your copier, allowing it to perform a wider range of tasks. For example, a finisher can make it easier to create professional-looking documents with stapling or hole-punching options.
Add-ons expand the capabilities of your copier, allowing it to perform a wider range of tasks. For example, a finisher can make it easier to create professional-looking documents with stapling or hole-punching options.
Improved Efficiency
Improved Efficiency:** Many add-ons are designed to streamline workflow and save time. For instance, an automatic document feeder (ADF) can speed up the scanning and copying process for multi-page documents.
Every business has different needs, so add-ons allow you to customize your copier to meet your specific needs. You can choose the features that are most relevant to your business operations.
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Step by Step Guide
fax functionality in a copier can be a valuable add-on for businesses that require integrated communication systems. Here's how fax units generally work on full-size copiers:
  1. Installation and Setup:
    • A fax unit is typically installed as an add-on module to a copier by a technician.
    • The setup process involves connecting the fax module to a phone line and configuring it with the necessary fax number and other settings using the copier's interface.
  2. Sending Faxes:
    • To send a fax, a user places the document to be faxed on the copier's glass or document feeder.
    • They then enter the recipient's fax number using the copier's control panel or touchscreen.
    • The copier scans the document and transmits the data over the phone line to the recipient's fax machine.
  3. Receiving Faxes:
    • When a fax is being received, the fax module answers the incoming call on the connected phone line.
    • It then receives the data, decodes it, and prints out the received fax on the copier's printer.
  4. Fax Memory and Storage:
    • Some fax units have memory storage which allows them to store incoming or outgoing faxes, useful in case the copier is out of paper or toner.
    • This memory can also be used to queue outgoing faxes if the phone line is busy.
    • Address Book and Speed Dial:
    • Copiers with fax functionality often have an address book feature where frequently used fax numbers can be stored.
    • This makes it quicker and easier to send faxes without having to enter the fax number manually each time.
  5. Fax Confirmation and Error Reporting:
    • After a fax has been sent, many units provide a confirmation report, which can be printed or displayed on screen.
    • If there's an error in sending, an error report will be generated which can help in troubleshooting.
  6. Network Faxing:
    • Some advanced fax units allow for network faxing, enabling users to send and receive faxes directly from their computers without needing to use the copier’s interface.
    • This integration of fax and copier functionality allows for streamlined operations, enabling businesses to manage document transmission and printing in a more centralized and efficient manner.
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Internal & External Stapling
Stapling is a crucial feature for organizations needing to produce well-organized, bound documents directly from their copiers. Both internal and external stapling options serve this need, albeit in slightly different ways. Here’s a detailed comparison and explanation:
  1. Internal Stapling (Standard Internal Finishers):
    • Integration: Internal staplers are integrated within the copier machine itself.
    • Capacity: They typically have a lower stapling capacity, usually able to staple up to 50 sheets of paper together.
    • Functionality: Standard internal finishers can usually staple documents in multiple positions - for instance, in the top left corner or along the edge for booklet-style stapling.
    • Operation: When a print job is sent with stapling instructions, the internal finisher automatically staples the document as per the settings before it exits the machine. The user can select stapling preferences through the copier's interface.
    • Space-Saving: Being integrated within the machine, internal finishers save space and are more compact.
  2. External Stapling (External Finishers with Heavy Stapling):
    • Integration: External staplers are separate units attached to the copier.
    • Capacity: They have a higher stapling capacity, capable of stapling large document sets, sometimes up to 100 sheets or more.
    • Functionality: Like internal finishers, they can staple documents in various positions. They often have additional finishing options like hole-punching and folding.
    • Operation: The operation is similar to internal stapling but on a larger scale. The document is directed to the external finisher, where it’s stapled as per the selected settings.
    • Space Requirement: They require more space due to their external setup and are suited for environments with high-volume finishing needs.
  • Capacity: External finishers have a higher stapling capacity compared to internal finishers.
  • Space: Internal finishers are more space-saving, while external finishers require additional space.
  • Additional Features: External finishers often come with added features like hole-punching and folding, which may not be available with internal finishers.
By understanding these differences and how each stapling option operates, businesses can make informed decisions based on their specific stapling and document finishing needs.
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Internal & External Hole Punch
Hole punching is a crucial feature for many organizations as it facilitates easy binding and filing of documents. Here’s an outline of how both internal and external hole punch systems work, and the differences between them in terms of functionality and application:
  1. Internal Hole Punch:
    • Integration: Internal hole punch units are integrated into the copier or multifunction printer (MFP) and reside within the machine's body.
    • Operation: When the hole-punching option is selected, the machine automatically punches holes in the paper as it prints and/or copies documents. The process is managed via the machine’s control panel.
    • Convenience: It's generally more convenient and space-saving as it's contained within the copier itself.
    • Configuration: They usually come with standard hole configurations (e.g., 2-hole, 3-hole, or 4-hole punching) based on the regional paper filing standards.
    • Customization: Some advanced models may offer customizable hole configurations, although this is less common.
  2. External Hole Punch:
    • Separate Unit: External hole punch units are separate devices that are not integrated into the copier or MFP.
    • Operation: After printing, users manually take the printed documents to the external hole punch machine to punch holes.
    • Flexibility: They offer more flexibility in terms of hole configurations and positioning, and can often handle a wider variety of paper sizes and types.
    • Capacity: External hole punch machines usually have higher capacity, able to punch holes in thicker stacks of paper compared to internal units.
    • Maintenance: They require additional space and may need separate maintenance.
  • Ease of Use: Internal hole punch systems provide a streamlined, automated process which is easier for the user, while external hole punch systems require manual intervention.
  • Flexibility: External hole punch systems typically offer greater flexibility and capacity, ideal for varied and high-volume hole punching needs.
  • Space: Internal hole punch systems save space as they are housed within the copier, whereas external units require additional space.
  • Maintenance: Maintenance might be easier with external units as they are not integrated into the copier, making them more accessible for repairs or adjustments.
Both systems provide unique benefits, so the choice between them would depend on the specific needs and workflow requirements of a business.
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Large Capacity Trays
Large capacity trays (LCTs) are a significant add-on to copiers, enhancing their paper handling capacity and facilitating smoother operations in high-volume printing environments. Here's a breakdown of large capacity trays, their difference from standard trays, and their workings:
  1. Capacity:
    • Standard Trays: Typically, standard trays in copiers can hold between 250 to 500 sheets of paper.
    • Large Capacity Trays: LCTs, on the other hand, can hold much more, often between 1,000 to 3,000 sheets or more, depending on the model.
  2. Operation:
    • Large capacity trays operate similarly to standard trays but on a larger scale. They hold a larger amount of paper, which is automatically fed into the copier for printing or copying tasks.
  3. Types of Large Capacity Trays:
    • Single Large Capacity Trays: These are single, large trays that hold a significant amount of paper, usually of a single size and type.
    • Tandem Large Capacity Trays: These trays come in pairs and can either hold the same or different sizes and types of paper. They provide the ability to switch between different paper types or sizes without having to manually change the paper.
    • Multi-drawer Large Capacity Trays: These are units with multiple drawers, each capable of holding different paper sizes and types. They are ideal for environments that require a variety of paper options.
  4. Benefits:
    • Efficiency: LCTs minimize the frequency of refilling paper, which is especially beneficial in high-volume printing scenarios.
    • Versatility: Multi-drawer LCTs or tandem trays provide the versatility of having multiple paper sizes and types readily available.
  5. Integration:
    • LCTs are integrated into the copier either as a built-in feature or an attachable unit. They are designed to feed paper into the machine reliably and maintain the correct alignment to ensure quality printing and copying.
  6. Selection:
    • When selecting a Large Capacity Tray, customers should consider the maximum paper size and type the tray can accommodate, the total paper capacity, and whether the tray can support different paper sizes simultaneously.
      1. Standard Sizes:
        • Most LCTs can handle standard paper sizes including Letter (8.5 x 11 inches), Legal (8.5 x 14 inches), and Tabloid (11 x 17 inches).
      2. A-Series Sizes:
        • They often accommodate A-series paper sizes like A4 (8.3 x 11.7 inches), A3 (11.7 x 16.5 inches), and sometimes even A2 (16.5 x 23.4 inches) depending on the model and design of the tray.
      3. Custom Sizes:
        • Some LCTs offer adjustable guides that can be moved to fit custom paper sizes within a specified range, allowing for flexibility in paper handling.
      4. Multi-drawer and Tandem Trays:
        • Multi-drawer and tandem LCTs offer the flexibility of loading different paper sizes in separate trays or compartments. This feature enables quick switching between different paper sizes without the need for manual adjustments.
      5. Specialty Media:
        • Some LCTs are designed to handle specialty media like envelopes, banners, or thick card stock. However, the capability to handle such media might vary between different models and brands of copiers.
By understanding the different types of Large Capacity Trays and their benefits, customers can make informed decisions based on their specific needs, ensuring seamless and efficient operations in their printing environments.
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Folding & Booklet Makers
Both folding units and booklet makers are essential add-ons for copiers, especially in environments where document finishing is crucial. Here's an outline of how they operate and their capabilities:
  1. Folding Unit:
    • Functionality:
      • A folding unit is designed to fold sheets of paper into various configurations such as half fold, z-fold, or tri-fold among others.
      • It's ideal for creating brochures, mailers, or any documents that need to be folded before distribution or further processing.
    • Operation:
      • Once documents are printed, they are sent to the folding unit which uses a combination of rollers and creasing blades to create precise folds.
      • The user can select the type of fold desired through the copier's control panel.
    • Integration:
      • Most folding units are seamlessly integrated with the copier, allowing for automated folding operations that save time and ensure consistency.
    • Benefits:
      • Efficiency: Automates the folding process, saving time and labor.
      • Professional Finish: Provides a professional and consistent finish to documents.
  2. Booklet Maker:
    • Functionality:
      • A booklet maker takes individual sheets of paper, folds them in half, and staples or stitches them together to form a booklet.
      • It's great for creating booklets, pamphlets, and other types of bound documents.
    • Operation:
      • The sheets are first collated in the correct order, either manually or automatically.
      • They are then folded and bound together using staples or stitching, often with user-adjustable settings for the number of staples and their position.
    • Integration:
      • Like folding units, booklet makers can be integrated with copiers to automate the process of booklet creation.
      • The settings for booklet making, such as the number of pages or the type of binding, can be configured through the copier's control panel.
    • Benefits:
      • Streamlined Production: Automates the process of creating booklets, significantly reducing the time and effort required.
      • Professional Results: Delivers a professional, consistent finish, enhancing the presentation of documents.
Both these units significantly upgrade the capabilities of a copier, making it a multi-functional device capable of various document finishing tasks, which can be crucial for businesses looking to produce professional-quality documents in-house.
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