How many copiers does a 50-person office need?
Start with 3 full-size colour multifunction copiers. On our published pricing that is $627 to $1,047 a month for all three, with service, parts, labor and toner included and 15,000 black-and-white pages covered. Your meter data confirms the count.
Our 5-20 people per machine guidance applied to 50 people. Three times our published full-size 45ppm colour range; no multi-machine discount is implied.
3 machines: how we get there
1 full-size 45ppm colour multifunction covers 5 to 20 people.
“For 5–20 people, a full-size 45ppm color multifunction covers virtually every need — printing, copying, scanning, duplexing and finishing.”
— printree.com/faq, “What copier should I get for a small office?”
50 people / 20 people per machine = 2.5
2.5 rounded up = 3 machines
Rounding up matters because a machine running near its limit queues people and wears out sooner.
Spread the three across the floor or departments so nobody walks far to print.
15,000 B&W + 1,500 colour: check your page volume
15,000 black-and-white and 1,500 colour pages a month come included across 3 machines.
5,000 x 3 = 15,000 black-and-white | 500 x 3 = 1,500 colour
Per person: 15,000 / 50 = 300 black-and-white | 1,500 / 50 = 30 colour
Our published speed guidance is based on page volume:
| Pages per month | Speed |
|---|---|
| Under 3,000 | 25–30ppm |
| 3,000–8,000 | 35–45ppm |
| 8,000–20,000 | 45–60ppm |
| 20,000+ | 60ppm and above |
Source: printree.com/faq, “What copier speed do I need?”
Our standard full-size machine is 45ppm.
“Undersizing causes queues at the machine and premature wear on a device running near its duty cycle. Oversizing means paying for capacity that never gets used. Meter data from the last 12 months is a better guide than an estimate.”
— printree.com/faq, “What copier speed do I need?”
Add up 12 months of meter readings across every device you run now, including desktop printers, and compare your monthly volumes with the 15,000 black-and-white and 1,500 colour pages included.
$627-$1,047: what 3 machines cost per month
$627.00 to $1,047.00 a month for all 3 machines.
$209.00 x 3 = $627.00 | $349.00 x 3 = $1,047.00
Per person: $627.00 / 50 = $12.54 | $1,047.00 / 50 = $20.94
“Every lease includes the equipment, delivery, installation, service, parts, labor and automatic toner delivery in one flat payment — no separate service invoice.”
— printree.com/faq, “How much does it cost to lease a copier?”
Not included: paper and staples.
Your exact price depends on the machines and your page volume. Three machines are priced as three times our published full-size range. For the full pricing picture, see what a copier lease costs.
$0.01 and $0.07: pages beyond what's included
$0.01 per extra black-and-white page, $0.07 per extra colour page.
Overage applies only above the 15,000 black-and-white and 1,500 colour pages included across the three machines. At the top of the published 8,000–20,000-page band:
(20,000 - 15,000) x $0.01 = 5,000 x $0.01 = $50.00 a month
That example is black-and-white only; colour pages above the 1,500 included are $0.07 each.
$22,572-$65,961: what it adds up to over the term
$22,572.00 to $65,961.00 for all 3 machines, depending on term and price.
The payment is charged every month and, with 0% escalation, never rises.
Per year:
$627.00 x 12 = $7,524.00 | $1,047.00 x 12 = $12,564.00
Over each term:
36 months: $627.00 x 36 = $22,572.00 | $1,047.00 x 36 = $37,692.00
48 months: $627.00 x 48 = $30,096.00 | $1,047.00 x 48 = $50,256.00
60 months: $627.00 x 60 = $37,620.00 | $1,047.00 x 60 = $62,820.00
63 months: $627.00 x 63 = $39,501.00 | $1,047.00 x 63 = $65,961.00
| Term | At $627/mo | At $1,047/mo |
|---|---|---|
| 36 months | $22,572.00 | $37,692.00 |
| 48 months | $30,096.00 | $50,256.00 |
| 60 months | $37,620.00 | $62,820.00 |
| 63 months | $39,501.00 | $65,961.00 |
Three machines' monthly payment multiplied by the months in the term, at 0% escalation and $0 down. Overage not included.
On a lease with the industry-norm 5-10% annual escalation clause, these totals would climb every year.
Every lease is non-cancelable, so pick the term before you sign; read about getting out of a copier lease.
You can estimate your monthly payment before choosing a term.
1 contract, one invoice
1 agreement covers all 3 machines.
“Multiple machines across multiple locations consolidate into a single agreement with one invoice, one service standard and one point of contact.”
— printree.com/faq, “Can I put multiple copiers on one contract?”
If your 50 people work across several sites rather than one office, size each site separately; read about sizing copiers across several locations.
$21,000-$51,000: leasing 3 machines versus buying them
$21,000 to $51,000 up front to buy 3 full-size copiers outright.
Refurbished: $7,000 x 3 = $21,000.00 | $8,000 x 3 = $24,000.00
New: $12,000 x 3 = $36,000.00 | $17,000 x 3 = $51,000.00
Buying puts the full cost up front and service, parts and toner become your bills.
A lease spreads it into one monthly payment with those included; compare leasing versus buying.
$0: get the count checked for free
$0 for a print assessment.
“A print assessment evaluates your current print environment — device count, actual monthly volume, cost per page and total monthly spend — and identifies where money is leaking to overages, aging equipment or redundant devices. Printree provides assessments at no cost. Most offices discover they print 20–40% more than they estimated.”
— printree.com/faq, “What is a print assessment?”
That is why the 3-machine figure is a starting point and the meter data decides.
6 questions about a 50-person office
How many copiers does a 50-person office need?
3 full-size copiers is a starting point, not a rule. It is our published 5–20-people-per-machine guidance applied to 50 people: 50 divided by 20 is 2.5, rounded up to 3. Your meter data confirms the count. Check the actual page volume across your current devices before deciding what your office needs.
How much does it cost to lease copiers for a 50-person office?
$627-$1,047 a month covers all 3 machines on our published pricing. That is three times our full-size range of $209-$349 per machine, not a multi-machine discount. Service, parts, labor and toner are included. Your exact price depends on the machines and your page volume; paper, staples and pages beyond the included allowance are not included.
How many pages are included for a 50-person office?
15,000 black-and-white and 1,500 colour pages a month are included across 3 full-size machines. Each machine includes 5,000 black-and-white and 500 colour pages. Divided across 50 people, the allowance is 300 black-and-white and 30 colour pages per person. These are included allowances, not a claim about how much your people actually print.
What happens if our office prints more than the included pages?
$0.01 applies to each extra black-and-white page and $0.07 to each extra colour page above the 15,000 and 1,500 included across 3 machines. At 20,000 black-and-white pages, the 5,000 extra pages add $50.00 a month. That example is black-and-white only; colour pages above the included allowance are billed separately at the colour rate.
Can all the copiers go on one lease?
1 agreement can cover all 3 copiers, with one invoice, one service standard and one point of contact. For a 50-person office under one roof, the machine count still needs checking against your actual meter data. If those people work across several locations instead, size each site separately rather than applying one headcount calculation to every site.
Should I size copiers by headcount or by page volume?
12 months of meter data is a better guide than an estimate. Headcount gives you a starting point: our 5–20 people per full-size machine guidance points to 3 machines for 50 people. Add up readings across every current device and compare your monthly volumes with the included 15,000 black-and-white and 1,500 colour pages before confirming the count.
3 machines: see the full pricing picture
3 is a starting point. Check your meter data and compare the monthly payment with the full-term commitment.