Multi-location
One fleet, one invoice, one price that does not move
Most companies with several offices are paying a different rate at each one, because each one was quoted separately. We publish one price structure. Configure every site, see the total, and order the whole fleet without a single phone call.
0%
escalation at every site, every term
3–5 days
install window, all 50 states
1 invoice
however many locations
Why eight offices means eight different prices
15–25% of the equipment cost is what a traditional copier dealer's sales commission runs, and territories are drawn geographically. So each of your offices is a separate rep's deal, quoted separately.
In practice that produces different rates, different renewal dates, different service terms and different escalation clauses for identical machines in identical offices.
It is not fixable by asking nicely. The rep in one territory cannot price a machine in another, and neither can authorize the other's discount.
We do it differently: one published price structure, applied everywhere. Carvana for cars. Airbnb for rooms. Printree for copiers. Site number four pays what site number one pays, and it is all heading to the Printree Marketplace.
| What you get from a dealer network | What you get here |
|---|---|
| A separate quote per territory | One price structure, every site |
| Renewal dates scattered across years | One renewal date, or staggered on purpose |
| Escalation clause negotiated per site | 0% at every site, written the same way |
| A rep per region to chase | A configuration you complete yourself |
| Invoices from several entities | One invoice |
Sizing each site
5,000 pages a month is the line between a desktop machine and a full-size one.
The mistake multi-site buyers make is buying identical machines everywhere. A three-person satellite office does not need the machine the head office needs, and paying for one is pure waste.
Size each location to what it actually prints. The full price breakdown is on our page about how much it costs to lease a copier.
| Site profile | Monthly volume | Machine class | Monthly cost |
|---|---|---|---|
| Head office, 20+ people | Over 5,000 pages | Full-size 45ppm colour MFP | $289–$349 |
| Branch, 10–20 people | 2,000–5,000 pages | Full-size 45ppm colour MFP | $229–$289 |
| Small branch, 5–10 people | Under 2,000 pages | Full-size 45ppm colour MFP | $209–$249 |
| Satellite, under 5 people | Under 2,000 pages | Desktop-class MFP | $89–$149 |
Included pages are per machine, per month: 5,000 black-and-white and 500 colour on a full-size unit, 2,000 and 200 on a desktop. Overages are $0.01 and $0.07 per page wherever the machine sits.
Worked example 1: a four-location fleet
4 sites, 46 people, two machine classes.
| Location | Staff | Machine | Monthly |
|---|---|---|---|
| Head office | 25 | Full-size 45ppm colour MFP | $289 |
| Branch A | 12 | Full-size 45ppm colour MFP | $249 |
| Branch B | 6 | Full-size 45ppm colour MFP | $209 |
| Satellite | 3 | Desktop-class MFP | $119 |
| Total | 46 | 4 machines | $866 |
Over a 60-month term at 0% escalation, that fleet costs $51,960. The payment in month 60 is $866, the same as month 1.
Worked example 2: what escalation does to a fleet
5–10% a year is the industry norm for annual escalation. We will use 7%, applied to the same $866 fleet.
| Year | Monthly payment at 7% | Year's cost | Printree at 0% |
|---|---|---|---|
| Year 1 | $866.00 | $10,392 | $10,392 |
| Year 2 | $926.62 | $11,119 | $10,392 |
| Year 3 | $991.48 | $11,898 | $10,392 |
| Year 4 | $1,060.88 | $12,731 | $10,392 |
| Year 5 | $1,135.14 | $13,622 | $10,392 |
| Five-year total | $59,761 | $51,960 |
The escalation clause costs $7,801 on a four-machine fleet. It is one line in the contract and it is the single most expensive thing in it.
The figure scales with the fleet. On a single machine at $300 a month, a 7% escalation costs $2,703 over five years. At ten locations, the same clause costs $27,030. Here is how to find it in your paperwork: the copier lease escalation clause, explained.
Rolling out without closing any office
3–5 business days per site after credit approval is the install window.
- You set the schedule. Sites can go live together or in sequence.
- Credit is run once for the entity, not once per location.
- A local dealer partner installs each site. That is how 50-state coverage works without regional branches.
- The pricing does not change based on which dealer performs the install.
If some of your sites are already under lease with other vendors, those have to be unwound before they can join the fleet. That is a separate problem and we have written it up here.
Staggered end dates
A 63-month term signed in different years at different sites means your fleet never comes up for renewal at the same time.
This is usually accidental, and it quietly removes your leverage, because you can never move the whole fleet at once.
On a new fleet you choose: one common end date, or deliberate staggering if you would rather replace a quarter of the fleet at a time.
| Approach | What it gives you | Who it suits |
|---|---|---|
| One end date across all sites | Full leverage at renewal, one decision | Most companies |
| Deliberate staggering | Spreads capital and disruption | Fleets over roughly 10 sites |
| Accidental staggering | Nothing | Nobody, and it is the common case |
What we are accountable for
5 commitments, at every location.
| Commitment | At every location |
|---|---|
| Published pricing | $209–$349 full-size, $89–$149 desktop |
| 0% escalation | Month 60 payment equals month 1 |
| Stated overages | $0.01 B&W, $0.07 colour, above included volume |
| Install window | 3–5 business days after credit approval, all 50 states |
| One invoice | However many sites are on the agreement |
These are the same numbers on every page of this site, because they are the same numbers for every customer.
A healthcare group with two locations produced $50,556 across two contracts.
Questions about leasing for several locations
Do all our locations have to order at once?
No. Credit is run once for the entity, not once per site. After that, locations can be added to the agreement as each one is ready, at the same published price as the sites that went first. A site that joins six months later pays what the first site pays, on the same terms, with the same 0% escalation.
Can different offices get different machines?
Yes, and they should. A three-person satellite office does not need the machine your head office needs. Use the sizing table on this page: full-size 45ppm colour machines from $209 to $349 a month for busier sites, and desktop-class machines from $89 to $149 a month for small ones. Mixing classes is how a fleet stops wasting money.
Who services a location in a state where you have no office?
Independent dealer partners handle local install and service at each site. That is how we cover all 50 states without opening regional branches. Your pricing does not change based on which dealer performs the install or the service. The published rate for each machine class is the same wherever the machine sits.
Can we add a location mid-term?
Yes. A new location joins at the published rate for its machine class. Adding it does not reopen, renegotiate, or re-price the sites already on the agreement. Their payments stay exactly where they were, and the new site arrives on the same invoice within 3–5 business days of approval.
What if some of our sites are already under lease elsewhere?
Those agreements have to be unwound before the machines can join a new fleet. That is a different problem from equipping new sites, and we cover it separately on our page about consolidating copier leases, along with our guide to getting out of a copier lease.
Is there a minimum number of locations?
No. Two sites is a fleet. You get the same published pricing, the same 0% escalation, one invoice and one renewal date whether you run two offices or two hundred. There is no volume tier you have to reach before the price structure applies to you.
You can configure and order the whole fleet without talking to anyone. If a rollout is complicated enough to want a conversation, that is what a conversation is for.