Stretch Your Budget Further
Without Compromising Quality
We understand every dollar matters. Get reliable, full-service copiers at prices that respect your mission and budget—with flexible terms designed for non-profits.
Trusted by 500+ non-profits nationwide • 501(c)(3) pricing available
30%
Average Savings
vs. retail pricing
500+
Non-Profits Served
nationwide
100%
Service Included
no hidden fees
0%
Surprise Costs
predictable monthly
Serving mission-driven organizations since 2010
We Understand the Unique Challenges Non-Profits Face
From grant applications to donor communications, you need reliable document solutions—without breaking your limited budget.
Tight Budgets
Every dollar must go toward your mission, not office equipment. Traditional copier leases often exceed non-profit budgets, forcing difficult choices between equipment and programs.
Average non-profit spends 3-5% of budget on office equipment
Fluctuating Needs
Your printing needs vary dramatically—quiet during summer, intense during fundraising campaigns or grant seasons. You need flexibility, not rigid contracts that don't match your rhythm.
Non-profit print volume varies 200-400% seasonally
Donor Communications
Professional materials matter. From annual reports to fundraising appeals, you need high-quality color printing that reflects your organization's credibility—without premium prices.
75% of donors judge credibility by printed materials
Limited Staff Time
Small teams wear many hats. You don't have time to manage copier maintenance, order supplies, or deal with breakdowns. You need equipment that just works.
Small non-profits spend 8-12 hours/month on equipment issues
Sound familiar? You're not alone. We've helped hundreds of non-profits solve these exact challenges.
Copier Solutions Built for Non-Profit Budgets
Everything you need to run your organization efficiently—at prices that respect your mission.
Budget-Friendly Pricing
We offer special pricing consideration for 501(c)(3) organizations. Our transparent pricing ensures you get fair rates without hidden fees—typically 15-25% below market rates for comparable service.
- Special non-profit pricing available
- No upfront capital required
- Predictable monthly payments
- All-inclusive (no surprise bills)
- Flexible terms (36-63 months)
Starting at $89/month all-inclusive
Mission-Aligned Support
We understand non-profit operations. Need extra support during grant season? No problem. Quiet during summer? Your copier (and our support) are ready when you are. We're here to support your mission, not just sell you equipment.
- Unlimited service included
- No per-visit trip fees
- Automatic supply delivery
- After-hours support available
- Multi-location coordination
Average 4-hour response time
Grant-Ready Documentation
Need documentation for grant applications, audits, or board reports? We provide clear lease agreements, expense reports, and cost justifications formatted for grant requirements.
- Clear, simple lease agreements
- Detailed cost breakdowns
- Annual expense reports
- Capitalization documentation
- Budget planning assistance
Grant documentation ready
Everything Included in Your Monthly Rate
One simple payment covers everything—no hidden fees, no surprise bills, no budget stress.
Equipment & Installation
- Brand new copier (your choice of brand)
- Professional delivery & installation
- Network setup & configuration
- Staff training (on-site or virtual)
- Removal of old equipment (if needed)
Service & Supplies
- Unlimited on-site service calls
- Unlimited remote support (24/7)
- All toner cartridges & supplies
- Automatic supply delivery
- Preventive maintenance
- Parts & labor for repairs
- Remote monitoring software
What You'd Pay Separately vs. What You Pay with Printree
Traditional Model
- Copier lease$149/month
- Service contract$85/month
- Toner & supplies~$120/month
- Trip fees~$75/visit (avg 1/month)
- Installation$350 (one-time)
Printree Non-Profit Model
- Everything above$189/month
- InstallationIncluded
YOUR SAVINGS: $240/month ($2,880/year)
That's $2,880 annually that stays in your programs, not office equipment.
Features Designed for Non-Profit Workflows
Professional Color Printing
Create eye-catching fundraising materials, annual reports, and donor communications that reflect your organization's professionalism. High-quality color at affordable rates.
Perfect for: Appeal letters, event flyers, annual reports
Scan to Email/Cloud
Digitize documents instantly and send to staff, donors, or grant portals. Scan checks, receipts, and donor forms directly to your accounting software or cloud storage.
Perfect for: Grant applications, expense documentation, donor receipts
Mobile & Remote Printing
Staff working from home or in the field can print from anywhere. Print from phones, tablets, or laptops without complex setup.
Perfect for: Remote staff, event coordinators, field workers
Secure Print Release
Protect donor information, financial records, and sensitive client data. Documents only print when you're standing at the copier with your PIN code.
Perfect for: Donor lists, client files, financial records
Cost Tracking by Project
Track printing costs by program, grant, or department. Generate reports for grant documentation and budget planning. Allocate costs accurately.
Perfect for: Grant reporting, budget allocation, cost analysis
High-Speed Scanning
Scan stacks of donation forms, volunteer waivers, or grant documents quickly. OCR technology makes scanned documents searchable and editable.
Perfect for: Donation processing, volunteer management, record-keeping
Serving Non-Profits of All Types & Sizes
Educational & Youth Programs
Examples: After-school programs, literacy organizations, tutoring centers
Typical needs: Worksheets, progress reports, parent communications
Health & Human Services
Examples: Food banks, homeless shelters, community health centers
Typical needs: Client intake forms, grant reports, donor communications
Environmental Organizations
Examples: Conservation groups, sustainability advocates, wildlife protection
Typical needs: Campaign materials, educational brochures, research reports
Arts & Cultural Organizations
Examples: Museums, theater groups, community arts centers
Typical needs: Event programs, promotional materials, fundraising appeals
Advocacy & Civil Rights
Examples: Legal aid, policy advocates, community organizing
Typical needs: Policy briefs, case documentation, campaign materials
Social Services
Examples: Family services, senior centers, disability support
Typical needs: Program materials, client resources, grant applications
Faith-Based Organizations
Examples: Churches, religious charities, community ministries
Typical needs: Bulletins, newsletters, event materials, donation forms
International Development
Examples: Relief organizations, development agencies, mission groups
Typical needs: Donor reports, marketing materials, multi-language documents
Don't see your type? We work with all 501(c)(3) organizations.
Contact us to discuss your specific needsNon-Profit Pricing That Fits Your Budget
Choose the solution that matches your organization's size and needs. All prices include everything—service, supplies, installation.
1-15 Staff Members
Copier Specs
- • 25-30 pages per minute
- • Color or B&W options
- • Print, Copy, Scan, Fax
- • Up to 3,000 pages/month
$89-139/month
all-inclusive
What's Included
- All-inclusive service
- Unlimited supplies
- Automatic delivery
- 3-5 day installation
Perfect for:
Small charities, local chapters, community organizations with light to moderate printing needs
Popular Models: Sharp MX-2651, Ricoh IM C2500
Get Quote15-75 Staff Members
Copier Specs
- • 35-50 pages per minute
- • High-quality color
- • Print, Copy, Scan, Fax
- • Up to 8,000 pages/month
- • Advanced scanning features
$149-229/month
all-inclusive
What's Included
- All-inclusive service
- Unlimited supplies
- Automatic delivery
- Mobile printing
- Scan to email/cloud
Perfect for:
Regional non-profits, social service agencies, arts organizations with regular color printing needs
Popular Models: Konica Minolta C368, Xerox VersaLink C7000
Get Quote75+ Staff Members
Copier Specs
- • 50-70 pages per minute
- • Production-quality color
- • Print, Copy, Scan, Fax
- • 10,000+ pages/month
- • Advanced finishing options
- • Multi-location coordination
$249-379/month
all-inclusive
What's Included
- All-inclusive service
- Unlimited supplies
- Priority support
- Fleet management
- Usage analytics
- Department tracking
Perfect for:
National organizations, multi-location non-profits, hospitals, universities with high-volume needs
Popular Models: Xerox AltaLink C8100, Ricoh IM C6000
Get Quote501(c)(3) Special Consideration
Mention your non-profit status for additional savings. We offer flexible terms and payment options designed specifically for charitable organizations.
Request Non-Profit PricingHow We're Helping Non-Profits Do More
Hope & Housing Alliance
Denver, CO • Homeless services organization
35 staff, 3 locations
Challenge
"We were spending nearly $500/month on copier leases, service contracts, and supply orders across three locations. With tight budgets, every dollar wasted on equipment was a dollar not helping clients."
Solution
Printree provided three copiers with centralized billing and automatic supply management across all locations for $289/month total—saving us over $200 monthly.
Results
- Saved $2,400 annually
- Eliminated supply ordering hassle
- Reduced downtime by 80%
- Better quality donor materials
"The savings alone helped us serve 15 additional families this year. Printree understands that for non-profits, cost savings translate directly to mission impact."
— Maria Rodriguez, Executive Director
Arts for Youth Foundation
Portland, OR • Youth arts education
12 staff + volunteers
Challenge
"As a small arts non-profit, we needed professional color printing for fundraising campaigns and program materials, but couldn't afford the $300-400/month quotes we were getting from traditional dealers."
Solution
Printree's non-profit pricing gave us a high-quality color copier with unlimited service and supplies for $149/month—half what we expected to pay.
Results
- Cut equipment costs by 50%
- Improved fundraising material quality
- No more emergency toner runs
- Print-on-demand capability
"We can now produce beautiful event programs and donor appeals in-house. The quality rivals professional print shops, but at a fraction of the cost."
— James Liu, Development Director
Community Legal Aid
Chicago, IL • Legal services for low-income families
55 staff, 2 offices
Challenge
"High-volume document scanning and printing is critical for our legal work. Our old copiers broke down frequently during peak grant season, and service calls cost $150-200 each time."
Solution
Printree installed two high-speed copiers with advanced scanning at both offices. Unlimited service means no more surprise bills during our busiest times.
Results
- Zero downtime during grant season
- Eliminated $2,000+ in annual service fees
- Faster case documentation
- Secure printing for client confidentiality
"Last year we had 8 emergency service calls at $175 each. This year? Zero surprise fees, and our cases aren't delayed by equipment failures."
— Patricia Chen, Operations Manager
500+
non-profits served
$1.2M+
in annual savings
4.9★
average rating
Why Non-Profits Trust Printree
We Get Non-Profits
We understand your mission comes first. Our team has worked with hundreds of non-profits and knows your unique challenges, budget constraints, and seasonal fluctuations.
Honest, Transparent Pricing
No hidden fees, no surprise bills. What we quote is what you pay. Every copier includes service, supplies, and support—no exceptions.
Grant Documentation Ready
Need expense reports for grant applications? Cost justifications for your board? We provide clear documentation formatted for non-profit reporting requirements.
Flexible Terms
We offer lease terms (36-63 months) that match your budgeting cycles and program timelines. Need to adjust mid-term? We work with you.
Mission-Critical Support
When your copier goes down during grant season or fundraising campaigns, we respond fast. Average 4-hour response with no trip fees.
Community Focused
A portion of every non-profit lease supports community initiatives. When you choose Printree, you're supporting an organization that gives back.